2 preferences + Calendly link

It can be a challenge scheduling a meeting with someone when you’re trying to be respectful but direct.

Here’s the process I use that’s made this dance a little easier.

When my schedule is tight and I need to minimise the back-and-forth, I do two things together.

I first nominate 2 windows that work best for me, and then I instruct them to make a booking through my Calendly link if those times don’t suit. Eg.

“7pm-9pm Tuesday or 12pm-2pm Thursday work best for me, though please choose another time via my Calendly link if those don’t work for you”.

Calendly is an appointment-setting app which syncs into your existing calendar app. I use Calendly because:

It can dynamically reference my calendar and display the gaps as appointment windows (don’t worry, it doesn’t display your actual calendar).
I can manually set windows of availability for people to choose from.
When someone books an appointment it will automatically update my existing calendar.
It’s widely-used.
It’s free.

Sharing the one Calendly link removes a lot of steps in the scheduling process for both sides.

You may be wondering why I nominate 2 times if sharing the one Calendly link would include these windows?

If I only shared the Calendly link, it puts the full responsibility of choosing a time on the other person. Plus, they may choose a time that isn’t ideal for me (even though I would be free).

So when I nominate 2 preferences, it takes a lot of the mental load off the other person, while providing them with the complete freedom to select their preference too.

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